Ready for Kindergarten Data Manager Guidelines Site  

Kindergarten Readiness Assessment (KRA) Reports

Learn about the reports available in Ready for Kindergarten Online for the Kindergarten Readiness Assessment for individuals in the district and location admin roles. 


ISR Report

Designed for district and location admins, this screencast walks you through how to download ISR reports that contain KRA scores for all of the students in your district or school/location. Individual Student Report (ISR) links you to each student’s ISR within your district or specific location. Through this report, you will be able to review all KRA data collected and calculated, as well as to sort and filter the data as needed.


Scale Score Report

This screencast walks district admins through how to download a district scale score report. For each student in your district collected within the system, this report provides you with the overall KRA score, the standard error of measurement for the overall KRA score, the performance level descriptor, as well as a score and the standard error of measurement in each of the four domains. The report also provides the raw score for each of the items.


Early Learning Assessment (ELA) Reports

Learn how to access a key report for district leaders and school administrators available in Ready for Kindergarten Online for the Early Learning Assessment. 


SKB Ratings Report

For district leaders, school administrators, and other individuals with admin permission within the Ready for Kindergarten Online system, this screencast walks you through how to access the ELA SKB report to review the current ratings of all 72 Skills, Knowledge, and Behaviors (SKBs) at any time.


Accessing 2015 - 2016 School Year Data (Archived Data)

As a district admin/data manager, you can access the archived 2015 - 2016 school year data by

  1. Clicking on the 'Administration' link in the top, blue bar.
  2. Once you are on the Administration dashboard, click on the 'Archive' page.
  3. A list of past school years that has archived data will appear. Click on the date range for last year's data (e.g.; From Aug 3, 2015 to Aug 1, 2016).
  4. You have access to the Data Downloads reports and the Scaled Score Reports from last year. To access either of those types of reports, click on the name of the report tab (e.g.; Data Downloads).
  5. The reports then function how they did when you accessed them during a current school year. Follow the directions to select the required fields and then click on the blue button to request the desired report.
  6. A green button will then appear to retrieve the report. Click on that and it will begin to download.

How to Upload Teacher, Student, Enrollment Data Manually or Using the Bulk Loader

How to upload teacher, student, and enrollment data using the bulk loader: Video Available

How to manually add teacher, student, and enrollment data:

  1. To add a teacher manually, click on the 'Users' page and then click the 'Add a User' button. Enter in the required fields and click 'Save'.
  2. To add a student manually, click on the 'Organizations' page and navigate to the specific location/school/site where the student is located. Then, click the 'Add Student' button. Enter in the required fields and click 'Save and Open'.
  3. To tie a student and teacher together manually, once the student details screen is open (after clicking 'Save and Open' at the end of Step #2 above), click on the 'Data Collection Assignments' tab and assign the student to the appropriate data collection. Then, click on the 'Enrollments' tab and assign the appropriate teacher(s) to the student.

Secure FTP Host as a Data Upload Option

Using a Secure FTP (SFTP) host to upload data is one option. Here are directions on how to use the SFTP.

To do this:

  1. Use this host -
  2. Use the same login credentials that you use to access the Ready for Kindergarten Online system as a data manager
  3. Select SFTP
  4. The site will accept all 3 files (teachers, students, enrollments)

Important: The file names should always be the following (teachers.csv, students.csv, enrollments.csv). Please do not rename the file names or add your district ID or name to them. The file names should be in all lowercase.

The files will be processed at least every 24 hours, if not sooner. You will receive an email once the files have been processed. You will need to log into your Ready for Kindergarten Online system account to view and manage any errors.

Tips and Reminders

How to edit a teacher or user's email address:

If you have a teacher, principal, or user that has a new email address and it needs to be updated within the Ready for Kindergarten Online system, you MUST update the user’s email address manually within the system before completing any uploads in bulk using the teachers template.

To update a user’s email address, locate the individual on the ‘Users’ page. Click the Open button next to the individual and edit the Email Address field. Click the ‘Save’ button. If you do not update email addresses manually first before completing any uploads in bulk using the teachers template, you will create another account for the individual with the new email address, rather than updating the individual’s current account since the bulk loader and SFTP functionality match on user email address.